Privacy policy – Transmedtech Institute

In case of doubt on the interpretation of this policy, the French version will prevail over the English version.

What is the purpose of the Privacy Policy?

The purpose of this Privacy Policy is to communicate, in simple and clear terms, the requirements to which Transmedtech Institute and its representatives are bound with respect to the protection of privacy in the collection, use, communication, retention and destruction of personal information collected by technological means, in accordance with section 63.4 of the Act respecting access to documents held by public bodies and the protection of personal information (RLRQ, chapter A-2.1).

PROTECTION OF PERSONAL INFORMATION

What is personal information?

Personal information is any information about an individual that allows that person to be identified.

What personal information does Transmedtech Institute collect when I use the website?

his Privacy Policy applies to all personal information collected by Transmedtech Institute through technological means, throughout its life cycle.

This personal information applies to employees and trainees of Transmedtech Institute, research associates paid in whole or in part by the Institute, and researchers and their team members (e.g.: trainees, research assistants, etc.) supported by the Institute in their medical technology development projects.

These individuals may provide Transmedtech Institute with certain personal information, such as:

• General information (e.g. name, gender, institutional identifier, functions, job title and contact details, etc.)
• Identity-related information (e.g. date of birth, personal details, place of residence, etc.).
• Employment information (e.g. CV, academic background or results)
• Financial information (e.g. salary, employment benefits, banking information, etc.)
• Job-related information, for Institute Transmedtech employees only (e.g. e-mails, documents, work product, institutional accounts).

How is my personal information collected?

Transmedtech Institute collects personal information by various technological means, notably when you fill out an online form¹ or send us an e-mail or information request. Transmedtech Institute may also use cookies to collect your IP address, location, browser information, etc.

For what purposes is my personal information collected?

The personal information of Transmedtech Institute employees is collected, used and generally processed for human resources management purposes.

The personal information of Transmedtech Institute trainees is collected, used and more generally processed for the purposes of managing scholarships, equity, diversity and inclusion statistics, as well as for the purposes of visibility and promotion of the Institute.

The personal information of Transmedtech Institute’s research associates is collected, used and generally processed for the purposes of managing competitions, equity, diversity and inclusion statistics, and visibility and promotion of the Institute.

The personal information of Transmedtech Institutes researchers is collected, used and more generally processed for the purposes of administrative and scientific follow-up of projects, reporting, statistics on equity, diversity and inclusion, and visibility and promotion of the Institute

What categories of people have access to my personal information and who may receive it?

If you are an employee of Polytechnique or CHU Sainte-Justine, staff members of one of these two partner institutions working for Transmedtech Institute may, in the course of their duties, have access to your personal information.

If you are an Transmedtech Institute trainee, staff members of Transmedtech Institute and of the partner institution with which you are registered² may, in the course of their duties, have access to your personal information.

If you are a highly qualified professional research associate for whom a portion of your salary is paid by Transmedtech Institute, Transmedtech Institute staff members may, in the course of their duties, have access to your personal information. The same applies to the partner institution with which you are also registered, where applicable.

If you are a researcher supported by Transmedtech in your medical technology development projects, staff members of the Transmedtech Institute and of any of the above-mentioned partner institutions may, as part of their duties, have access to some of your personal information.

Staff members with access to your personal information are bound by confidentiality and must access your information only if such access is necessary for the performance of the task in hand. Personal information may also be communicated to members of the evaluation committees for the various competitions, under the same condition. It may also be communicated to third parties, located inside or outside Quebec.

How does Transmedtech Institute protect my personal information?

TransMedTech Institute takes security measures to protect the personal information it holds that are reasonable considering the sensitivity, purpose, amount, distribution and medium of the information.

If you have any questions about the protection of your personal information or about the process for filing and handling complaints about the protection of personal information, please contact the person responsible for the protection of personal information at Polytechnique Montréal (secretariat.general@polymtl.ca).

How can I view or correct my personal information?

To request information or to access or correct your personal information, write to info.transmedtech@polymtl.ca. Your request will then be forwarded to the person responsible for the protection of personal information at Polytechnique Montréal.

General information

External websites

Transmedtech Institute’s website may contain links to external sites. By accessing these other sites, you are leaving the Transmedtech Institute site, and Transmedtech Institute is not responsible for the content of these sites with respect to the protection of your personal information.

Personal information collected or communicated through external websites is not subject to this Policy. Transmedtech Institute invites visitors to external websites to read the Privacy Policies that apply to the websites they visit.

Privacy policies of Institut Transmedtech’s founding institutions and partners

You can consult the privacy policies or notices of Institut Transmedtech’s founding institutions and partners by clicking on the following links:

• Founding institutions (and partners):
  • Polytechnique Montréal
  • CHU Sainte-Justine
  • CHUM
  • Université de Montréal
  • Hôpital général juif de Montréal
• Partner Institutions:
  • HEC Montréal
  • Institut Universitaire de Gériatrie de Montréal
  • Institut de cardiologie de Montréal

Coming into force of the Privacy Policy

This Policy is effective as of September 9^th, 2024.

Updating or modification of the Privacy Policy

Transmedtech Institute reserves the right to modify or update this Privacy Policy. It cannot be modified before the expiry of a period of 15 days from the date of publication of a notice of modification of this policy, or, if applicable, before the expiry of a shorter period mentioned in the notice of modification.

The notice of modification must indicate the following:

• The date of publication
• The general purpose of the changes made to the Privacy Policy, which must be specified in a section dedicated to this policy on the Transmedtech Institute website
• The effective date of the changes
• The reasons why the policy must be modified within less than 15 days, if applicable.

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1. Such as an employment form, as part of a scholarship application or competition.
2. The founding and partner institutions are as follows: Polytechnique Montréal, CHU Sainte-Justine, Université de Montréal, CHUM, Jewish General Hospital, Montreal Heart Institute, HEC Montréal and Institut Universitaire de gériatrie de Montréal.